Information governance is a holistic framework that helps organizations manage their data. Choosing the right information governance software means maximizing the value of your stored information while mitigating risks and lowering costs.

InformationWeek reports that 64% of businesses manage at least one full petabyte of data. 41% go far beyond that, with over 500 petabytes of data. Maintaining and securing it can be a challenge, but it's a far more streamlined process with quality data management tools.

Here, we'll discuss how to select information governance software tailored to meet regulatory demands and streamline data management across multiple platforms. Whether you're in the US, Europe, the Middle East, or Asia, quality compliance governance solutions can help your organization thrive.

What Is Information Governance?

Information governance is a framework consisting of several:

• Structures
• Policies
• Procedures

An organization uses this framework to manage its business assets. The aim is to get the best possible return on data investments while also mitigating potential risks.

The information brings together information that was traditionally separate within a business framework. It aligns them in a strategic way that helps the business meet its goals. This reduces the risk of data breaches while keeping information accessible to those who need it.

What Are the Four Pillars of Data Governance?

Information and data governance have four major pillars. They coexist to make sure that data is accurate and consistent.

These pillars are:

• Data quality, which focuses on the accuracy and comprehensiveness of data
• Data stewardship that defines roles and responsibilities for those holding data
• Data protection and compliance to ensure good business policies for managing data
• Data management strategies that take data through its complete life cycle (creation, usage, and retirement)

What Sets Onna's Information Governance Software Apart?

Onna's information governance software reduces risks by helping you comply with constantly changing data compliance policies.

Your enterprise likely has information scattered across multiple applications and servers. This can be difficult to manage and track. It also becomes inaccessible during eDiscovery processes, which wastes a lot of money on data review since you can't find the relevant information on your servers. 

Onna offers connectors that integrate data from multiple platforms into a single dashboard. This makes it easier to search, review, and organize. Our connectors pull and integrate data from:

• Slack
• Google Drive
• Clio
• Dropbox
• Microsoft 365
• PDFs stored on the cloud
• Hundreds of other cloud-based applications 
• Unique network applications that your team has developed

The software also preserves both data and metadata. This lets you see its history, including edits and deletions that happened in the past. Legal holds have never been easier to comply with.

Data Migration and Archival

Our compliance software solutions also help with data migration, which moves data from multiple locations into a centralized platform. It:

• Standardizes data into a consistent format
• Gets rid of data silos
• Moves data from one system to another for easier access

It also archives data to decrease the cost of identifying and preserving it. This makes collecting and exporting relevant eDiscovery data a breeze.

Ultimately, our regulatory compliance software can save businesses a lot of money by preventing data breaches. IBM reports that a 2025 data breach costs an enterprise about $4.4 million. This global statistic includes both the US and EMEA countries.

With AI-driven data management tools like Onna's, the same source notes that a company can save $1.9 million in the unlikely event of a breach!

Frequently Asked Questions

Why Is It Important to Use the Right Tools?

Information governance solutions are especially important in 2025 because of:

• Changing data privacy laws
• Companies' growing data volumes
• The need to keep up with security protocols

In litigation and eDiscovery, information governance makes data more accessible to legal teams. This makes the process of storing and reviewing evidence easier and quicker. It decreases case timeframes and the costs associated with eDiscovery processes.

When you use quality enterprise compliance software, you ensure an effective data management framework. The technology makes it easy to manage and search for data regardless of how much information you store. It also has several quality authentication features and fewer data endpoints, which decreases vulnerabilities and mitigates the risk of a breach.

How Can EMEA Countries Boost Compliance?

Onna's technology aims to help businesses in EMEA countries. It's customizable and adapts to the changing compliance regulations of any location.

If your business operates in Europe, you'll need to comply with rules like the EU AI Act and GDPR. Middle Eastern and Asian countries also must meet strict regulations when buying AI systems and managing data within local privacy frameworks.

Onna's software meets these regulations. It also provides you with configurable tools to ensure that your data management methods operate within all relevant frameworks.

How Can You Integrate IG Software With eDiscovery Tools?

Onna is made for teams undergoing all stages of the eDiscovery process. According to ACEDS, these tools can save up to $5 million on eDiscovery annually.

When you use Onna's integrated dashboard, you can access tools that:

• Tag data and metadata
• Organize information by tags
• Organize data by keywords
• Use machine learning to accurately categorize data
• Allow robust search capabilities based on data type and keyword
• Naturalize data by transcribing audio and video
• Provide AI-generated summaries of long-form content for quicker review

Storing and organizing information therefore goes hand in hand with eDiscovery!

Implement Top Compliance Software Solutions

Now that you know why Onna's information governance software is the best on the market, it's time to implement our AI-powered tool and boost compliance today.

Whether you're in the US or EMEA countries, our technology will tailor its features to your location to ensure compliance with your specific regulations. Our self-guided online tours and 24/7 support help organizations across multiple industries make the most of our cutting-edge platform. You'll mitigate data breach risks while improving compliance and staying ahead of legal regulations.

We're excited to show corporate legal teams and law firms what we can do in terms of data management. Drop us a line to schedule a demo of our services and discover how we can address your unique information governance needs.