Fragmented data can be difficult to navigate, but legal teams can access this information in a variety of ways. Since data storytelling is critical in eDiscovery investigations, investing in top legal document review platforms is essential.

According to CIO Dive statistics, over half of enterprise leaders say that unstructured data simply remains in data siloes. Two in every five leaders also says that their company only uses each piece of data a single time. This can lead to ineffective information storage that leads to data fragmentation and access problems.

Read on to ensure that your legal team has a comprehensive understanding of synthesizing scattered digital evidence into a coherent story that supports investigations and litigation.

Why Does Data Become Fragmented?

Fragmented data is simply information scattered across multiple locations. These locations may be applications or networks.

Data fragmentation poses several issues during eDiscovery investigations because it makes critical files difficult to find and access. Managing and analyzing this data is also extraordinarily challenging, which makes review times longer and more expensive to contend with.

The reasons behind data fragmentation depend on the type of fragmentation you're dealing with. The most common include:

• Physical fragmentation caused by data being scattered across several different servers and storage devices (as well as within both cloud and on-premise frameworks)
• Local fragmentation that happens when one piece of data gets split into multiple parts and stored in different locations
• Application-level fragmentation in which different software systems and apps store data in their own individual formats
• Database fragmentation, a purposeful data storage choice in which custodians break data down in order to optimize it

Basically, causes include:

• Legal teams storing data in several different environments
• Varying file formats including PDFs, Word documents, and images
• People modifying and adding data over time
• Storage of non-connected versions of the same data in multiple locations

How to Fix Data Fragmentation

Regardless of the reasons behind your fragmented data, consolidating all your data streams is the #1 way to fix the problem. Those that use more applications and tools are more at risk for inconsistency across their data storage framework.

Finding eDiscovery review platforms that have all necessary capabilities is the best way to consolidate everything. Find a system that stores data securely and has a robust framework to prevent breaches. Make sure that it also streamlines both legal holds and review processes for easier eDiscovery procedures.

Beyond making systems communicate better with an integrated framework, you also need to improve the methods behind your data consolidation.

Quality eDiscovery technology will connect everything together with excellent API capabilities. This improves search capabilities and data mapping, so legal teams can find information easily and move it between custodians and other legal professionals.

You also should stop manually entering data into your systems. Automate it with AI solutions for more effective entry that eliminates inconsistencies and human errors. Since DocuClipper reports that four in every 100 data entries is inaccurate, so standardizing processes with AI is essential.

Onna: Seamlessly Connecting eDiscovery Data

Onna's eDiscovery AI platform integrates data from sources like:

• Google suite
• Email platforms
• Microsoft 365
• Slack
• Dropbox
• Teams
• Custom applications made by companies or law firms

These are far from the only applications that our connectors sync with. We can link with hundreds of sources to meet each team's unique needs.

It does this by using connectors to collect data from all these applications. The connectors bring the information together into an integrated dashboard. Its all-in-one storage makes searching for data and flagging it for review easier.

After all, you don't need to spend time sifting through multiple applications while worrying that you still missed something important. Instead, you can simplify eDiscovery with AI that:

• Automates tagging
• Highlights key words and phrases in data
• Finds the context of documents and shows relevant ones to you
• Organizes data based on factors like its origin and file type 

Searching for information and navigating eDiscovery has never been easier!

Once information is in the integrated Onna dashboard, legal teams can use our AI-powered tool to:

• Normalize unstructured data
• Eliminate duplicates
• Summarize complex information for quicker review
• Transcribe audio and video files
• Translate files between multiple languages

This doesn't just eliminate data siloes and make organizing your eDiscovery information easier. It helps you build a better case with streamlined review processes and higher-quality information.

Since you can also enjoy improved narrative creation techniques with the generation of visual aids like clusters and heatmaps, Onna is truly an end-to-end software that every legal team needs.

Building a Compelling Case With Synchronized Data

Onna's solutions let you easily see a comprehensive overview of your workplace data. Whether you work for a corporate legal team, law firm, or LSP, our AI tool has your back.

You don't need to involve IT in order to see data in its context. This lets you gain insight not just from attachments and documents, but also from reactions and metadata.

Centralizing your data within Onna lets you easily search for files across several applications. You can uncover insights more quickly and strategize better. This is especially true when you use data visualization features for a more comprehensive, easy-to-interpret format.

Since the visuals are made with comprehensive data, you can also present them during litigation or court cases. This helps you create a more interactive and compelling case that judges and juries will listen to.

Try the Best Document Review Platform Today

Fragmented data can slow down all steps of the eDiscovery process. It can also lead to costly mistakes. Luckily, top legal document review platforms like Onna can help you consolidate files and information from multiple applications for easy review.

Now that you know how to build a better case by integrating fragmented data, it's time to take the steps needed for a more uniform data analysis. Our technology has obtained recognition as a 2025 grid leader and high performer, and 4000+ users enjoy our easy-to-use software and support network.

Get in touch today to learn how Onna's AI can save you time, money, and stress!